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General Information |
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Author: |
Enrique Perez |
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Stakeholders: |
AspenHR |
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Purpose/Scope: |
This guide outlines the working process for setting up the AbsenceSoft Data Transmission and Accumulators for applicable clients in iSolved. |
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Systems: |
iSolved, AbsenceSoft |
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Effective Date: |
7/15/2026 |
Revision Number: |
1 |
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Frequency: |
On demand |
Revision Date: |
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Process Overview |
This guide outlines the working process for setting up the AbsenceSoft Data Transmission and Accumulators for applicable clients in iSolved. AbsenceSoft is a cloud-based human resources platform that automates and manages employee leaves of absence (such as FMLA) and workplace accommodations (like ADA). It enables HR teams to track cases, calculate eligibility, and remain compliant with over 200 state and federal labor laws.
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Process Steps |
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Step |
Task |
Owner |
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1.0 |
Enter in the AbsenceSoft ID for the client, go to Client Management> Client Maintenance> Legal Miscellaneous Fields> AbsenceSoft ER Reference Code Override. The ID will be asp and the client ID in iSolved. Ex. aspC012345 Once you add in the ID go to the top right and click "Save"
If this step has already completed, proceed to Step 2. |
AspenHR |
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2.0 |
Navigate over to Client Management> Client Utilities> Transmissions> Data Transmission Settings and add in the AbsenceSoft Transmission. Click "Add New" on the top left.
Add in the AbsenceSoft Export PROD Data Transmission. Next, click "Save" on the top right.
The screen should now reflect the AbsenceSoft Transmission.
Next, we will go to Client Management> Client Utilities> Transmissions> Scheduled Transmissions and add in the report that will export out to AbsenceSoft. Click "Add New"
The fields on this screen are to be filled out as follow: Report Item: AbsenceSoft Elegibility File Scheduled Description: AbsenceSoft Select Create Every Day Transmission Settings: AbsenceSoft Report Parameters: Legal: Select legal company or leave blank for all companies if client has multiple FEINs. Pay Group: Select pay group or leave blank for all companies if client has multiple pay groups. Once all field have been entered in click "Save"
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AspenHR |
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3.0 |
Next, we will need add in the accumulator codes to the AbsenceSoft 12MoHours accumulator and the AbsenceSoft 12MoHours+PTO accumulator. Navigate over to Client Management> Payroll> Accumulators and locate the 2 accumulators for AbsenceSoft.
Click on the pencil icon to edit the accumulators
Add in the Accumulator codes as follows: AbsenceSoft 12MoHours: EHW AbsenceSoft 12MoHours+PTO: ALHW After adding in the accumulator codes into iSolved click "Save"
Once both accumulator codes have been added into iSolved your accumulator screen should display both accumulator codes.
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AspenHR |
Once these steps have been completed, the AbsenceSoft Data Transmission will be ready to start sending files over.
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Additional Information |
AbsenseSoft Data Transmission Setup